Circulation Services Policy

Purpose


The Le Mars Public Library offers:
  • Full Access borrowing privileges to residents of Le Mars and residents of entities that provide adequate yearly funding as defined by the Library Board of Trustees
  • Open Access borrowing privileges to patrons from other Iowa libraries that participate in the Iowa Open Access Program

Disclaimer


This policy is a part of Le Mars Public Library’s overall policy structure and should be interpreted in conjunction with other existing library policies. Copies of all policies of Le Mars Public Library are available at our website or upon request. Le Mars Public Library adheres to the provisions of Open Access Terms set forth by the State Library of Iowa.

Library Card Definitions


  • Full Access Library Card: May be used to access all digital and physical resources owned by the library
  • Full Access-Paid Library Card: May be purchased for $40 per year and used to access all digital and physical resources owned by the library
  • Open Access Library Card: May be used to access physical resources owned by the library under the Open Access Terms of Agreement. Digital access is limited

Institutional Library Card


Government, nonprofit agencies, classroom teachers, group homes, preschools, homebound, residential or similar programs with an identifiable address within the boundaries of the funding entities may have a card on file for services to their staff/clients. Institutional library cards may be kept at the library. Institutions will not be assigned late fees but may have privileges limited if late returns become habitual. These cards are approved on a case by case basis.

Borrowers


  • Residents living within the city limits of Le Mars are entitled to a Full Access library card free of charge.
  • Residents of governmental entities in Plymouth County (incorporated or unincorporated) are entitled to a Full Access library card free of charge, if their respective entities provide adequate yearly funding as defined by the Board of Trustees.
  • Nonresidents (not living in the city of Le Mars or other funding entities) who own property within the city limits of Le Mars or other funding entity must present a property tax receipt to receive a free Full Access library card. Tax receipt check is required annually.
  • Nonresidents (not living in the city of Le Mars or other funding entities) may purchase a Full Access-Paid library card for $40 per year. Full Access-Paid card holders will have the same borrowing privileges as Le Mars residents patrons.
  • Iowa residents who are nonresidents (not living in the city of Le Mars or other funding entities) may apply for a free Open Access card. Digital access may be limited.
  • Out-of-state residents may purchase a Full Access-Paid library card for $40 per year. Full Access-Paid card holders will have the same borrowing privileges as Le Mars residents patrons.
  • International visitors who have not established a U.S. residence, are not eligible to apply for a library card but are welcome to use the facilities during their visit in the United States.

Library Card Application


Each person must complete an Application for Library Card Form. Those 13 years of age or older must show identification with mailing address. (i.e., driver’s license, US mailed envelope, school report card, etc.)
  • The library will keep the application forms on file for verification.
  • Persons wishing to receive a replacement card will need to show identification, proof of mailing address and verify address and phone number information that already exists in the library’s database.
  • Persons under 17 years of age must have a parent’s signature on the application form. Parents must also hold a current library card and be in good standing with the library. Individuals under 17 years of age without a parent's signature may be issued a card after providing verified information including full name, address, phone number, and parent/legal guardian name. Staff will send a piece of mail to help provide proof of address. 
  • Replacement cards are $3 for all card holders. No refund can be given if lost card is later found.
  • Address and phone number check is required every 365 days.

Borrower’s Responsibilities


It is the responsibility of the borrower to follow policies of the Le Mars Public Library, including the timely return of items borrowed. Items are to be returned in the same condition as when borrowed.
  • The library user is to keep his or her library card in usable condition, presenting it when needed.
  • All borrowers must present their own library card when checking out materials. A library card must not be given to another individual for borrowing or other privileges.
  • Replacement cards are $3 for all cardholders. No refund can be given if a lost card is later found.
  • Borrowers who deface library materials in any way may lose their library card privileges for a period of 2 months.
    • Defacing of materials may include, but not be limited to:
      • Cutting pages
      • Cutting out pictures
      • Marking pages with pen, pencil or other material
      • Marking the bar codes on the materials
      • Marking the spine of the book/material
      • Other inappropriate markings on library materials
  • Borrowers with long overdue items who are referred to the police because they have not responded to repeated requests for books and materials to be returned after being overdue for more than two months, will have their library privileges revoked. These patrons may appeal this decision and be reinstated by the Library Board.

Loan Periods


An item may not be renewed if a hold/reserve has been placed on the item by another borrower.
Material/Media Length of Check Out
Renewals Available
Books and Magazines
3 Weeks
2 Renewals
CDs (includes Books, Music, etc.)
3 Weeks
2 Renewals
DVDs 1 Week 1 Renewal
AV Equipment
Case by Case Basis
Case by Case Basis
Reference Books
Unavailable for Check Out
Utilized and Reviewed on a Case by Case Basis
N/A
Newspapers and Periodicals
Unavailable for Check Out
Utilized and Reviewed on a Case by Case Basis
N/A
Limits on Quantity
The following limits will be set for all borrowers at all times. The library reserves the right to limit numbers or loan periods for new patrons, holiday materials, or for specific assignments at their peak time.
Format Types
Limit
Books
50 Per Card
Magazines 20 Per Card
Music CDs
10 Per Card
DVD 5 Per Card
Books on CD
10 Per Card

Fines & Late Fees


For more information on fines and late fees, visit our Fines and Late Fees page.

Notices to Return Items


Our ILS system sends notices via email or text to patrons with overdue items at the time an item becomes overdue. Patrons can also log into the online catalog to view due dates. Timely return is the responsibility of the patron, therefore the patron must inform the staff if contact information has changed.

Replacement Costs


  • Replacement cost, plus a $3 processing fee per item, will be charged for items not returned 2 months after their due date.
  • Refunds will not be made if item is later returned. Library staff will accept replacement items, plus the $3 processing fee per item, if the items are new and equal in value to the lost or damaged item it replaces.

Failure to Return


Failure to return library materials within  two months of its due date constitutes a “Theft of Property” under IA code 714.5, and a collection agency or local law enforcement will be employed to recover long overdue materials totaling $25 or more.

Reserves/Holds


Any borrower may request a hold be placed on a particular item. Once notified (phone message or email) the item will be held at the desk for 3 days before sending it to the next person or returning it to the shelf for circulation. Reserves are handled on a first come first serve basis.


Confidentiality of Records


All records are maintained as outlined under Iowa Code 22.7(13). The identity of a borrower and collection materials used/checked out are confidential information. (See Confidentiality Policy). The Library Board of Trustees has designated the Library Director as the lawful custodian (government body currently in physical possession of the public record) of the Library Records as outlined in Iowa Code 22.7 (see Confidentiality Policy) The Library Director has the authority to release the records in accordance with Iowa’s Confidentiality Law.

Approval & Adoption


This policy was approved and adopted by the Library Board of Trustees on July 10, 2001. Revisions were made on the following dates:
  • 2008 (Month Not Available)
  • March 2011
  • April 2012
  • November 2013
  • August 2014
  • January 2019