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The City Council shall consider said Proposal at its Council Meeting on Tuesday, April 3, 2018 at 12:00 P.M.
The extent of the work involved for the 2017 MUNICIPAL CAMPGROUND IMPROVEMENTS AND EXPANSION PROJECT – ELECTRICAL consists of the following major items:
South Campsite Electrical Service Primary 2" Conduit 337 LFIncoming Service Feeders - #600 CU 90 LFIncoming Service Conduit - 3-1/2" PVC-40 30 LF(CT Cabinet + Meter Socket 1 LSMain Disconnect - 800A/2P, 120/240V 1 EAGround Rod Assembly 1 EAService Feeders - #600 CU 12 LFService Ground - #1/0 CU 4 LFService Conduit - 3-1/2" RMC 4 LFTrenching & Backfilling 1106 LFPanel - 800A, 120/240V, 1PH, 3W 1 EA150A/2P CB 7 EA90A/2P CB 1 EA30A/2P CB 2 EA15A/2P 1 EASPD 1 EASouth Lighting Conductor - #8 AL Direct Bury 1240 LFSouth Lighting Ground - #8 AL Direct Bury 620 LFYard Light + Pole 3 EALift Station Conductor - #10 CU 304 LFLift Station Ground - #10 CU 152 LFLift Station Conduit - 3/4" PVC 152 LFLift Station Disconnect - 30A/2P, 120/240V 1 EA Prepackaged Control Panel Wiring TerminationsPump Conductor - #12 CUPump Ground - #12 CU 115030 LSLFLFPump Conduit - 1-1/2" PVC 30 LFExplosion Proof Sealoffs 3 EA
Proposed South Campsite CircuitsCampsite Circuit Conductors - Direct Bury -(3) #3/0 AL with #4 G 1324 LFCampsite Circuit Conductors - Direct Bury - (3) #300 AL with #1 G 1640 LFCampsite Circuit Conductors - Direct Bury - (3) #500 AL with #2/0 G 390 LFAbove Grade Secondary Pedestal 1 EACampsite Circuit Pedestals - 50A With CB Disc 30 LFGround Rod Assembly 30 EATrenching & Backfilling 2730 LF
All work and equipment shall be in accordance with the approved Plans, Specifications and Form of Contract prepared by JEO Consulting Group, Inc., 1909 Dakota Avenue, South Sioux City, NE, and City Engineer, for the City of Le Mars, Iowa, which have been heretofore approved by the City Council and are now on file in the City Clerk's office in said City of Le Mars, Iowa, for public examination and by this reference made a part hereof as though fully set out and incorporated herein.
Each proposal shall be made on the Proposal Form furnished by the City of Le Mars, Iowa, and must be enclosed in a separate sealed envelope and plainly identified. Each proposal shall be accompanied by a bid bond, certified check, cashier's check, or credit union certified share draft in a separate sealed envelope in an amount equal to five percent (5%) of the amount of the Proposal and made payable to the Treasurer of the City of Le Mars, Iowa.
If bid bond is submitted, it must be on the form provided with the Contract Documents. The certified check or cashier's check shall be drawn on a bank in Iowa or a bank chartered under the laws of the United States of America; the certified share draft shall be drawn on a credit union in Iowa or a credit union chartered under the laws of the United States; and such check or draft shall be made payable to the Treasurer of the City as security that if awarded a contract, the Bidder will enter into a contract at the prices bid and furnish the required performance and payments bonds and certificate of insurance. The certified check or cashier's check or certified share draft may be cashed, or the bid bond forfeited, and the proceeds retained as liquidated damages if the bidder fails to execute a contract or file acceptable performance and payment bonds or provide an acceptable certificate of insurance within ten (10) days after the acceptance of his proposal by resolution of the Council. No bidder may withdraw a proposal within thirty (30) days after the date set for opening bids.
By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes; provided that the award of contract will be made to the lowest responsible bidder submitting the lowest responsible bid, which shall be determined without regard to state or local law whereby preference is given on factors other than the amount of bid.
The City reserves the right to reject any or all Proposals, re-advertise for new bids, and to waive informalities that may be in the best interest of the City.
The successful bidder shall be required to furnish a "Performance Bond" in an amount equal to one hundred percent (100%) of its Contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the Contract and the terms and conditions therein contained and the maintenance of said Improvements for the City as required by the Specifications.
The successful bidder shall be required to furnish a "Payment Bond" in an amount equal to one hundred percent (100%) of the Contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the prompt payment, as required by the law, of all persons supplying labor and materials in the execution of the work provided for in the Contract.
Payment to the contractor shall be made by the City in cash from such funds as are legally available.
Monthly payments shall be paid the Contractor in an amount equal to ninety-five percent (95%) of the Contract value of the work completed and approved by the Engineer. The final five percent (5%) shall be released thirty-one (31) days after the City Council accepts the work and approves the Final Pay Request if all contractual obligations have been completed by the Contractor. Provisions may be made by the City Council to withhold larger amounts than the five percent (5%) stated above where there is specific necessity and right to do so.
The City of Le Mars, Iowa is registered with the Iowa Department of Revenue and Finance as a sales and use tax exempt entity. The City of Le Mars has elected to issue an authorization letter and exemption certificate to Contractors which allows purchase of qualifying items to be made exempt from Iowa Sales Tax, Local Option Sales Tax and School Infrastructure Local Option Sales Tax. Qualifying exempt items can be found on the Iowa Department of Revenue and Finance web site at www.state.ia.us/tax .
The Contractor shall have 45 working days in which to complete the project and shall be completed no later than July 3, 2018. Bidder shall also agree to pay as liquidated damages, the sum of One Hundred Fifty Dollars ($150.00) for each "per calendar day" thereafter as provided in the Specifications for substantial completion of improvements.
The Work shall be commenced on or before a date to be specified in a written “Notice to Proceed” of the City that will be issued at the Pre-construction with a start date of May 1, 2018 with the project fully completed by July 3, 2018. Copies of approved Plans and Specifications governing the construction of these proposed improvements, which have been made a part of this Notice and proposed contract, may be obtained from City of Le Mars, 40 Central Avenue SE, Le Mars, IA 51031.
Bidders must bid on all items and sections as set out in the proposal form. The City Council will award a single contract to the lowest responsible bidder.
Questions pertaining to the proposal, plans and specifications shall be submitted by email to Jason Vacura at firstname.lastname@example.org.
Published upon the order of the City Council of Le Mars, Iowa.
______________________Beverly Langel, City Clerk